7 Tips for Creating an Efficient Team

People make a business successful. It is simple as that. Of course, finances, resource allocation, strong market, and other factors determine the fate of the company, but people are the ones who turn those factors in the company’s favour. Behind every successful company, there is an efficient team that made it happen. Creating a strong team is one of the biggest challenges every manager faces. In this article, we will share with you 7 tips for creating an efficient team.

What is an efficient team?

Efficient teams work closely to achieve a common goal together on time. They divide tasks in a manner that achieves the best possible outcome. Efficient teams communicate clearly, understand each other’s advantages as well as disadvantages and use this knowledge to achieve their goals. Frankly, we are talking about the dream team that is not easy to create. So, here are our tips that will help you create an efficient team:

1.      Have individual approach

There are a lot of teambuilding strategies that aim to teach managers how to create and lead teams. Also, there are quite effective team-building programs that help bring the team together and improve their communication. While applying existing strategies is not a bad idea, it should not be your primary approach. Every team is different by default, even more, dynamics can change over time therefore you need to have an individual approach for creating teams. Do not use a certain strategy just because it worked in a previous case. Start creating a team with a plan that you have specially designed for that team. Of course, you can integrate different strategies, but customize the plan for that specific team and purpose.

2.      Define roles and responsibilities

Clearly define roles and responsibilities from the very beginning. This is necessary to start good communication between team members and between you and the team. Additionally, by determining the responsibilities in advance you reduce the number of potential conflicts and communication issues.

Make sure every member of the team has their own responsibilities and knows with whom to collaborate within the team. Additionally, ensure that some of the bigger duties are shared among the team members. This way you will encourage communication and also avoid risks of tasks being unaccomplished if one person is absent.

3.      Set clear expectations and goals

As a leader, you have the responsibility to give direction to the team. You can accomplish that by setting the goals and establishing clear expectations. This recommendation covers not only the technical part of the job such as sales goals and market share growth but relationship within the team as well. You have to set clear work-related boundaries, expectations and explain to your team members what type of environment you want to create.

Be vocal about your wishes and aspirations. Do not assume that team will understand what you want by just being there. As a leader, you have the responsibility to communicate and share. If you are not clear and cohesive when setting the goals, do not expect the team to deliver the results.

4.      Balance is the key

Balance within the team members is the key ingredient of an effective team. Create a team in which people’s skillset and personal characteristics are balanced. Make sure their knowledge and background are diverse, but not contradictory. While diversity can encourage healthy discussion and better results, if your team members stand on opposite sides of the same issue then you will have to deal with a lot of inner conflicts. When team members have the same strengths and attitude that can provoke unhealthy competition.

5.      Observe the team

Closely study the team members, their behaviour, and ability to efficiently work in the team. The team is constantly developing and adapting therefore, your leadership manner should follow the changes if you want to have an efficient team. As time passes by people get more comfortable and unguarded so their behaviour within the team changes. If you manage to observe these changes, you will be able to quickly adapt to them. Monitoring the team will also give you an opportunity to discover members’ “hidden talents”, their work style, and attitudes. This way you will be able to get the best out of your team.

6.      Provide the feedback

Efficient teams need to know about their progress, shortcomings, and achievements. It is absolutely necessary to share feedback with your team and reward them accordingly. Remember that feedback should be common as well as individual. First, evaluate the team, communicate with them about their achievements as a team: what they are doing well, what needs to be changed and improved. Secondly communicate with each member individually. Give them their own feedback and evaluate their contributions to the teamwork. This is an excellent way to communicate and improve the team working process.

7.      Reward good work

When the team has a positive synergy, they need to know about this. Affirmation is something each and every one of us seeks for and naturally, you need to keep that in mind when managing a team. The reward does not mean giving them more money, it is more about acknowledging the team’s efforts and achievements.

Keep in mind that rewarding individuals will contribute to creating an efficient team as well. You just need to be very careful with this. If you single out only one person and give them all the praise you will cause resentment in other team members. Rewarding individual work could include giving people more decision-making power. The goal of the reward is to show your team that their efforts are recognized and valued in the company.

Conclusion

Every team needs and deserves an individualistic approach, and you must recognize that. When creating a team make sure there is safe space and clear ways for communication. And remember, every recommendation is equally important. You will not be able to succeed if you neglect even one of them.

If you have the opportunity of hiring people on your own, it would go a long way in creating an efficient team. In this case, define the goals of the team in advance and determine what type of skill set you need for achieving them. After this, you can hire people who have relevant skills and backgrounds. Moreover, you will be able to create a healthy balance beforehand and establish a team that will have positive synergy.

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